A simple checklist to prep your vehicle for transport — from cleaning and documentation to fuel level and personal items — for a smooth, problem-free move.
Why preparation matters
A little preparation makes auto transport smoother for everyone and protects you in the rare event of a dispute. Preparing your car takes under an hour and ensures the inspection goes cleanly, the driver can load safely, and you have a clear record of your vehicle's condition.
Work through the checklist below a day or two before your scheduled pickup so nothing is rushed on the day.
Step 1: Wash your car and document its condition
Wash the exterior so existing scratches, dings and chips are clearly visible. Then take clear, dated photos from every angle — all four sides, the roof, and close-ups of any pre-existing damage. This is your reference if any question arises later.
At pickup, you and the driver will complete a condition report on the Bill of Lading. Your own photos back it up and give you total peace of mind.
Step 2: Remove personal items and valuables
Auto transport insurance covers the vehicle, not personal belongings inside it. Remove valuables, electronics, paperwork and anything loose. Carriers can usually allow a small amount of items (often up to about 100 lbs) in the trunk below the window line, but check with your specialist first.
Also remove or disable toll transponders so you are not charged along the route.
Step 3: Handle fluids, fuel and maintenance
Leave about a quarter tank of fuel — enough to load and unload, but not so much that it adds unnecessary weight. Check for and note any fluid leaks, since a leaking vehicle may need special handling. Make sure the battery is charged and tires are properly inflated so the car can be moved on and off the carrier easily.
If your vehicle has any mechanical quirks (a trick to starting it, a sticky door), tell the driver.
Step 4: Secure or remove accessories
Fold in mirrors, retract or remove antennas, and remove or secure loose exterior accessories like bike racks, spoilers or aftermarket parts that could be damaged or catch wind. Disable car alarms so they do not go off during transit.
For convertibles, make sure the top is securely closed and sealed.
Step 5: Note clearance and special needs
If your vehicle is lowered, lifted, oversized or non-running, tell your transporter in advance so the right carrier and loading equipment are dispatched. Low-clearance cars may need a lift-gate; non-running vehicles need a winch.
Getting these details on the order ahead of time prevents day-of surprises and keeps your pickup on schedule.
Step 6: Be ready for pickup and delivery
Make sure you (or an authorized adult) will be present at both pickup and delivery to inspect the vehicle and sign the paperwork. Have a set of keys ready to hand over. Keep your phone available so the driver can coordinate timing.
At delivery, inspect the vehicle against your photos before signing. With this checklist done, your shipment should be smooth from start to finish.